Approve and reimburse expense claims

Goal

Post a draft claim to the books and pay the payer.

Who it is for

expense_claim.manage. Drafts may also appear in My Work approve actions.

Preconditions

• Claim is draft to approve; approved to reimburse.
• Open accounting period for posting dates.
• Active bank account for reimburse.
• Chart roles resolved for expense lines and payer reimbursement role.

Steps — approve

1. Open the draft claim (list Approve or detail).
2. Confirm lines and total.
3. Approve. BlueMatrix numbers the claim (EXP), debits expense accounts, credits the payer’s reimbursement liability role.

Steps — reimburse

1. On an approved claim choose Reimburse.
2. Select bank account (and date if prompted).
3. Confirm. Liability is settled against the bank; status becomes reimbursed.

Hard stops

• expenseClaimNotDraft / expenseClaimNotApproved.
• unknownBankAccount.
• Period / account mapping errors from posting service.

Result

Approved claims hit GL; reimbursed claims are settled.

Related

• Create
• Troubleshoot
• Periods